6.2: ILT Workshop | AI-Powered E-Learning

The Challenge

You need to deliver a 2-hour workshop next month.
You have a topic. You have learners. You have no content.

Traditional timeline: 6-8 weeks.
With AI: One afternoon.

What You're Building

Project: 2-hour ILT workshop on "Leading Effective 1-on-1 Meetings"

✓ Components

Facilitator guide (timing, talking points, transitions)
Slide outline (15-20 slides)
2 interactive activities
1 practice scenario
Participant handout/job aid

⏱️ Time Comparison

Traditional: 40-60 hours
AI-assisted: 3-4 hours
Savings: 90%+

The 3-4 Hour Workflow

🔄 Six phases (3 hours 35 minutes total) ▼

Phase	What you build	Time
1. Structure	Session outline + objectives	20 min
2. Content	Core teaching points + examples	45 min
3. Activities	Interactive exercises + practice	45 min
4. Slides	Slide outline with content	30 min
5. Guide	Facilitator guide with timing	45 min
6. Handouts	Reference materials	30 min

Phase 1: Structure (20 min)

📋 Session outline prompt

I need to design a 2-hour instructor-led workshop on "Leading Effective 1-on-1 Meetings" for new managers. Context: - Audience: First-time managers (promoted in last 6 months) - Current problem: Their 1-on-1s are unfocused check-ins, not development conversations - Desired outcome: Managers can structure and lead 1-on-1s that drive performance Create a session outline with: - 3-4 main learning objectives - Timing breakdown (with buffer for discussion) - Mix of teaching, activities, and practice - Opening and closing activities Format as a table with segments, content, and minutes.

📊 Example session outline ▼

Time	Segment	Activity	Minutes
0-10	Opening	Welcome, objectives, why this matters	10
10-30	Core Content 1	The purpose of 1-on-1s (teach)	20
30-50	Activity 1	Good vs. bad 1-on-1 analysis (groups)	20
50-75	Core Content 2	4-part 1-on-1 structure (teach + demo)	25
75-95	Activity 2	Practice structuring a 1-on-1 (pairs)	20
95-110	Core Content 3	Handling difficult conversations	15
110-120	Closing	Action planning + Q&A	10

Your decision: Does this timing feel realistic? Does the activity-to-lecture ratio match your learners' needs?

📋 Learning objectives prompt

Using the session outline above, create 3-4 specific, measurable learning objectives. Requirements: - Use Bloom's taxonomy action verbs (application level or higher) - Focus on what managers will DO, not just know - Achievable in 2 hours with practice - One sentence each Format: "By the end of this workshop, participants will be able to..."

Phase 2: Core Content (45 min)

📋 Teaching points prompt

For the segment "The purpose of 1-on-1s" (20 minutes), create: 1. 3-5 key teaching points managers need to understand 2. Brief explanation for each (2-3 sentences) 3. One real-world example per point 4. One common mistake to avoid per point Audience: First-time managers who think 1-on-1s are just status updates. Keep explanations conversational. No academic language.

📋 Framework prompt

Create a simple, memorable framework for conducting effective 1-on-1 meetings. Requirements: - 4 parts that flow in logical sequence - Each part 1-2 words (easy to remember) - Brief description of what happens in each part - Time recommendations for a 30-minute 1-on-1 Make it practical enough to use immediately after the workshop.

📊 Example: 4-Part 1-on-1 structure ▼

The 4-Part 1-on-1 Structure:

Check-in (5 min) — How are you? What's on your mind? Build rapport.
Progress (10 min) — Review work, identify obstacles, offer support.
Development (10 min) — Growth opportunities, skills, career goals. This is the core.
Action (5 min) — Agree on next steps. Who does what by when?

Your decision: Is this framework simple enough to remember? Does it match your organization's management philosophy?

Phase 3: Design Activities (45 min)

📋 Analysis activity prompt

Design a 20-minute small group activity where managers analyze examples of good vs. bad 1-on-1s. Context: Groups of 3-4 compare two scenarios. Create: - 2 scenarios (one good, one bad 1-on-1 conversation) - Each scenario: 3-4 dialogue exchanges - Discussion questions for small groups - Key takeaways for debrief Format as facilitator instructions.

📋 Practice activity prompt

Design a 20-minute paired practice activity where managers practice using the 4-part structure. Context: Pairs take turns role-playing manager and employee. Create: - 2 realistic employee situations (brief scenarios) - Coaching card with the 4-part structure - Observer checklist (what to watch for) - Debrief questions Keep scenarios realistic and challenging enough to require the framework.

Phase 4: Create Slides (30 min)

📋 Slide outline prompt

Create a slide-by-slide outline for the 2-hour workshop on 1-on-1 meetings. Use the session outline and content we've created. For each slide, provide: - Slide number and title - Key content (bullets or visuals) - Facilitator notes (what to say/do) Aim for 15-20 slides total. Keep text minimal—slides support your talking, they don't replace it.

Phase 5: Build Facilitator Guide (45 min)

📋 Facilitator guide prompt

Create a detailed facilitator guide for the 2-hour workshop. For each segment in the session outline, include: - Time allocation - What to say (key talking points, not a script) - What to do (instructions, transitions) - What to watch for (participant reactions, common questions) - Materials needed Format as a step-by-step guide someone else could use to deliver this workshop.

Phase 6: Create Handouts (30 min)

📋 Job aid prompt

Create a one-page reference guide managers can use after the workshop. Include: - The 4-part 1-on-1 structure (with time allocations) - 3-5 powerful questions to ask in each part - Common mistakes to avoid - Quick prep checklist before each 1-on-1 Format for printing. Clear headers. Bullet points. Managers should be able to keep this on their desk.

What You've Built

✅ Complete workshop deliverables ▼

Component	Status
Session outline with timing	✓ 2 hours, balanced teach/practice
Learning objectives	✓ Measurable, achievable
Core content + framework	✓ Memorable, practical
2 interactive activities	✓ Analysis + practice
Slide outline (15-20 slides)	✓ Visual support, not text-heavy
Facilitator guide	✓ Step-by-step, transferable
Participant handout	✓ One-page reference

Traditional timeline: 40-60 hours
AI-assisted timeline: 3-4 hours
Savings: 90%+

Where Your Expertise Mattered

🎯 AI handled vs. You decided ▼

AI handled	You decided
Session structure templates	If timing was realistic for your learners
Activity instructions	Whether scenarios felt authentic to your culture
Framework drafts	If framework matched your org's philosophy
Slide outlines	Which content needed emphasis
Facilitator notes	How to adapt for different facilitators

💡 The pattern

AI drafted all components in hours. You refined based on your learners, your culture, your facilitation style. Result: workshop-ready materials in one afternoon.

Key Takeaways

Complete workshop in 3-4 hours. All components—outline, content, activities, slides, guide, handouts—done in one afternoon.
90%+ time savings. Traditional 40-60 hours reduced to 3-4 hours with AI assistance.
Structure first, details later. Session outline guides everything else—get timing right before building content.
Activities make it stick. Analysis + practice = application, not just awareness.

Try It Now

🎯 Your task:

Pick a topic you need to teach. Build a 2-hour workshop using the 6-phase workflow. Time yourself. Can you complete all deliverables in 3-4 hours?

The test: Could another facilitator deliver your workshop using only your guide?

📥 Download: ILT workshop template pack (PDF)

All 9 prompts ready to customize, plus facilitator guide template and handout examples.

Download PDF